Compliance with regulation requires control over communication and the ability to set strict rules. For example, some data should not be passed between departments.
The ethical wall allows companies to set and apply policies that can control communication over Skype for Business with precision. The wall offers granular control over what functions are allowed such as file transfer, desktop sharing, etc.
Restriction of data usage is at the heart of compliance. Many countries now implement laws which dictate that no personal information be shared without consent, and that ay data shared will not be used for any other purpose outside of the intended services. The mere act of uploading such data to a cloud service may be considered in breach of compliance.
The DLP engine allows companies to set specific rules to prevent sensitive information from being passed through Skype for Business. It can monitor the event or block such a message entirely. Thanks to its powerful scanning features, the DLP engine can identify personal data and restrict its transfer.
The rules that governs communication also applies to unified communication. The nature of regulation is such that the burden burden of compliance on the shoulders of companies. When it comes to Skype for Business, SphereShield gives enterprises a robust set of tools to lift that burden and comply with the law with relative ease. Our compliance modules are designed to deal with the demands of long standing laws as well as new regulations, such as the EU’s General Data Protection Regulation (GDPR).
Litigation or audit may require organizations to produce data promtly. In addition, new GDPR laws require companies to comply with the rights to access and to be forgotten, allowing the subject of the data to access it and request it be deleted.
The eDiscovery module provides advance archiving options, which enable companies to access Skype for Business data according to several search parameters. Through the module, companies can quickly find archived conversation and delete them upon request.
Under the new regulation, companies must obtain the consent of all party before recording or archiving any conversation. These laws also apply to instant messaging, such as Skype for business.
The Disclaimers module allows companies to create custom disclaimers that will appear before a conversation takes place over Skype for Business, and obtain the consent of all parties involved.